7 collaborative tools to reduce your hatred of online meetings

I’m sure, like everyone, you’re a bit burnt out with online meetings. They’re not going away, so here are seven tools to make them more productive and hopefully have less of them.

Why would you have an hour-long meeting just talking about what if’s, when you can start right away and work in real-time, building upon everyone’s ideas and plans?

The right collaborative tools will enable this and, in turn, will create many more positive effects:

Faster Idea Generation / Problem Solving:

For those complex and demanding projects
Get more eyes on a project more easily and with effective communication
Get ahead of your competition

Stronger Team:

Empowered staff with the tools to enable them
With your mixed skilled workforce, working together means employees can share skills and learn from one another
Ease of understanding where everyone’s role lies, no feels like they are the ones carrying all the weight, but everyone is pulling together

Communication:

Everyone is listened to, with multiple ways to communicate to accommodate the different personalities of the team

Easy for staff to find the answers they need using well-organised company knowledge bases

1 - Whiteboard Platform Collaborative

Think of this tool as an infinitely zoomable whiteboard where you come together with the team to share and create ideas.

Miro

The online collaborative whiteboard platform to bring teams together, anytime, anywhere.

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Concept Board

Work together, visually with Conceptboard's collaborative online whiteboard

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Lucid Chart

Accelerate understanding and drive innovation with powerful diagramming, whiteboarding, and data visualization.

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What they do:

Diagramming / Flowchart / Mind Mapping
Presentation
Video Conferencing

How to use them

Collaborating in real-time, see your participants cursor
Simple to use interface with engaging tools, and import any popular file formats
Templates to get you started on your next strategy, meeting, research, and many more projects

Why use this:

Keeps everyone in the loop, and it is easy to see the big picture and the details
A place to quickly initiate and grow ideas
Collaboration is fluid, tools are easy to pick up

Examples services:

2 - Collaborative Working In Real-Time

This is your portal to let you see your teammates easily in realtime or in snap shot intervals, and is the easiest way to get connected without the need of applications.

WhereBy

Built in Norway by privacy-friendly Europeans, Whereby is the easiest way to meet over video.

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PukkaTeam

PukkaTeam keeps you connected, it keeps your office presence by incrementally updating a snapshot and with intuitive face recognition can tell who is and isn’t at their desk.

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Livestorm

Simple yet powerful video communication tool for companies of all sizes.

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What it does:

Ad-hoc video meeting
Drop-in and drop out
Always live video streaming or snapshot intervals

How to use them:

Various rooms that your co-workers can drop-in
Easy and Browser-Based Video Meetings
Easily see who is available

Why use this:

You can easily see if your co-workers are available to speak to
Feel more connected and a sense of who you are working with each day
Fastest way to get start a video call with anyone

Examples services:

3 - Video & Screensharing

The ability to quickly capture your computer screen as images or videos with added annotations.

Monosnap

Share screenshots and videos to be more productive and clear working remotely.

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Snagit

Snagit lets you quickly capture your screen, add additional context, and easily share with coworkers.

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Vimeo Screen Recorder

A free screen and webcam recorder that lets you share video messages quickly and easily.

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What it does:

Capture your screen with video or with screenshots
Add additional context with annotation tools
Can additionally record your microphone or web camera

How to use them:

Easy to use tools to capture full screen or a specific part of your screen
Use hotkeys to capture and create content to share quickly
Record yourself live with your web camera while capturing your screen simultaneously

Why use this:

Be more productive and transparent when working remotely
Empower staff to share their Knowledge
Create more engaging inhouse documentation for your company

Examples services:

4 - Live Team Scheduler

An always live team rota that makes employee scheduling easy. Let your team build the rotas that best serve your clients.

Sling

Sling is the easiest way to schedule and communicate with your employees. For free!

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Humanity

Humanity integrates with your current HCM platform.

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When I Work

Build the work schedule in minutes. Share and track it instantly.

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What it does:

Build your employees’ schedules in minutes and manage time off, availability
Track employee hours and labour costs and export timesheets for seamless payroll processing
Any size of business

How to use them:

Schedule your team anywhere on Web, Andriod, or iOS
Spot and prevent unnecessary overtime by setting overtime rules and receiving timely alerts
Manage all of your scheduling needs in one place and keep everyone up-to-date with schedule changes

Why use this:

Handle unexpected changes without stress.
Keep everyone informed and build a better company culture
Improve clarity, efficiency, and your employees’ performance

Examples services:

5 - AI Powered Note taking

Generate rich notes from meetings, interviews, lectures, and other essential voice conversations from any device.

Otter.ai

Generate rich notes for meetings, interviews, lectures, and other important voice conversations with Otter, your AI-powered assistant.

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OneNote

One cross-functional notebook for all your notetaking needs.

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Sonix

Automated t in 40+ languages. Fast, accurate, and affordable.

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What it does:

Record conversations using on your phone or web browser
Real-time streaming transcriptions
Search, play, edit, organise and share your conversations from any device

How to use them:

Searchable notes with text, audio, images and identify speakers
Sync with your calendar to record conversations from meetings
Record anything – meetings, phone calls, interviews, webinar

Why use this:

Capture and find what you need fast
Share meeting notes with your team and attend fewer meetings!
Convert audio and video to text in minutes

Examples services:

6 - Video Messages

A more efficient, expressive, effective way to communicate to clients and your team via video and screen sharing.

BombBomb

Instead of relying on faceless, typed-out text, BombBomb helps you communicate more effectively by sending personal videos.

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Loom

Record quick videos of your screen and cam. An essential tool for hybrid workplaces.

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Hippo Video

A video engagement platform that helps you connect with your prospects and lifts your sales, marketing, and support efforts.

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What it does:

Allow you quickly record private video messages
Capture your desktop to annotate/explain a business document
In-between communication tool of email and video meetings

How to use them:

Report on progress with more flexibility for your team and with no extra effort to document
Convey tone, mark up your screen, and record in context to give clear and more constructive feedback
Chrome extension, mobile app, and email integration

Why use this:

Build better business relationships with video messaging
Reduce time spent in meetings by sending pre-meeting video
Sending a video message can provide the context and value of a meeting in a fraction of the time

Examples services:

7- Watching live content together

A more efficient, expressive, effective way to communicate to clients and your team via video and screen sharing.

Syncplay

Pausing, unpausing and seeking are synchronized over the Internet, giving everyone playing the same file in the same virtual room a shared viewing experience.

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Teleparty

Teleparty synchronizes video playback and adds group chat to Netflix, Disney, Hulu and HBO.

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Scener

Host watch parties across the major streaming services, and connect with a vibrant community of TV and movie fans like you.

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What it does:

Watch videos with others in real-time
Supports YouTube, Netflix, Vimeo or local video files
Chat or video support

How to use them:

Use within a web browser
Either person can pause or rewind the stream
Instant messaging built-in or video calls

Why use them:

Easily share and react to video content together
Instant reaction
Share the experience of video

Examples services:

Here at Dunedin IT our mantra is always nurutre forward-thinking organisations to make decisions based on the Knowledge they derive from Information and Data in their IT Systems.

And we wouldn’t be able to do that if we didn’t empower our team with the right collaborative tools to create better solutions for our clients, keeping team momentum, and having a shared sense of direction for our company goals.

Edinburgh

Glasgow

Sussex

Existing

New

7 collaborative tools to reduce your hatred of online meetings

1 - Whiteboard Platform Collaborative

Think of this tool as an infinitely zoomable whiteboard where you come together with the team to share and create ideas.

What they do:

How to use them

Why use this:

Examples services:

2 - Collaborative Working In Real-Time

This is your portal to let you see your teammates easily in realtime or in snap shot intervals, and is the easiest way to get connected without the need of applications.

What it does:

How to use them:

Why use this:

Examples services:

3 - Video & Screensharing

The ability to quickly capture your computer screen as images or videos with added annotations.

What it does:

How to use them:

Why use this:

Examples services:

4 - Live Team Scheduler

An always live team rota that makes employee scheduling easy. Let your team build the rotas that best serve your clients.

What it does:

How to use them:

Why use this:

Examples services:

5 - AI Powered Note taking

Generate rich notes from meetings, interviews, lectures, and other essential voice conversations from any device.

What it does:

How to use them:

Why use this:

Examples services:

6 - Video Messages

A more efficient, expressive, effective way to communicate to clients and your team via video and screen sharing.

What it does:

How to use them:

Why use this:

Examples services:

7- Watching live content together

A more efficient, expressive, effective way to communicate to clients and your team via video and screen sharing.

What it does:

How to use them:

Why use them:

Examples services:

Contact a member of the team today

0330 058 1701

Existing Clients